Terms of Reference(ToR) – Project End-line Evaluation Talo Wadaag (Decision Sharing) – Sool and Sanaag & Hargeisa in Somaliland

Terms of Reference(ToR) – Project End-line Evaluation Talo Wadaag (Decision
Sharing) – Sool and Sanaag & Hargeisa in Somaliland
CONTRACT/CONSULTANCY
Terms of Reference(ToR) – Project End-line Evaluation
Talo Wadaag (Decision Sharing) – Sool and Sanaag &
Hargeisa in Somaliland
 Anywhere
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Job category: Tender/Bid/RFQ/RFP (https://somalijobs.net/job-category/tender-bid-rfq-rfp/)
 Post date:22 Apr 2020  Job expires in: 18 days
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Project title Talo Wadaag (Decision Sharing)
Donor The European Commission
Geographical
coverage
Eastern regions of Sool and Sanaag, in Somaliland and
Hargeisa for national level activities.
Project lifespan January 2018 – April 2020
1. Background, rationale and purpose of the evaluation:
Oxfam has worked in Somaliland/Somalia for more than 40 years and has
extensive experience in the collaborative design and management of both
emergency response, development and resilience-oriented programming.
Oxfam has implemented the Talo Wadaag Project for the last 28 months and is
seeking a consultant to conduct the project end-line evaluation to measure
overall and specific performance achievement of the project. The project is
implemented by partners – NAGAAD and SONYO with technical support from
Oxfam. Talo Wadaag project aims to increase the voice, participation and
representation of women and youth in decision-making chains for a peaceful and
prosperous Somaliland.
1. Introduction of the project
Despite forming 70% of the electorate, the political participation of women and
youth in Somaliland is very limited. Out of 164 seats in both chambers of
parliament, only one is currently taken up by a woman. Out of 32 ministers only
two are female. There is no female judge in Somaliland. Out of 379 local council
seats, only 10 are taken up by women, and only 15% by what can be considered
Somaliland youth. In more traditional ways of decision-making, through the clan
structure and by elders, women and youth struggle to have influence. The root
causes of this lie in the complex position women in Somaliland find themselves
in as they are seen to have divided loyalty between the clans of their birth, and
the clan they have married into. Youth are seen not to have enough experience
and as a cause of frequent trouble.
Therefore, this action proposed to increase the voice, participation and
representation of women and youth in decision-making chains for a peaceful and
prosperous Somaliland. This consortium, composed of Somaliland women and
youth umbrella organizations NAGAAD and SONYO, together with Oxfam. We
build on strong experience. NAGAAD has successfully lobbied for the
introduction of a female quota system in Somaliland governance and politics,
advocating for an increased participation of women in formal decision-making
structures, such as the national parliament and the local councils. SONYO played
an active role in bringing down the age limit for electoral candidates from 35 to
25 years. Oxfam brings in years of experience in Somaliland, particularly
working on gender and youth, which are enshrined in its Country Strategy that
seeks to support building a peaceful and prosperous Somaliland.
◦ Project overall and Specific Objectives
The overall objective is to increase the voice, participation and representation of
women and youth in decision-making chains for a peaceful and prosperous
Somaliland.
To contribute to this goal, the action has three specific objectives:
1. To increase engagement of women and youth in formal institutional and
community elder decision-making chains.
2. To increase the use of women and youth’s economic power.
3. To increase the inclusion of youth and women taking part in conflict and
peace transformation processes.
1. Specific objectives of the evaluation
The main objective of this evaluation assignment is to assess the overall
achievement of the project and effectiveness/quality of project implementation
as well as the overall impact of the project, with the aim of pulling out lessons
learnt that could be adaptable to similar interventions addressing women and
youth participation in decision-making chains of Somaliland.
1. Key evaluation areas
Through the process of evaluating the project, the consultant will ascertain the
achievements against overall objective of the project. The evaluator shall adopt
and deliver findings as per the evaluation principles outlined below;
Principles for Using The Evaluation Criteria
The following principles are meant to guide the consultant and project
implementing organizations during methodology design, data collection and
analysis.
Principle One:
The criteria should be applied thoughtfully to support high quality, useful
evaluation. They should be contextualized – understood in the context of the
individual evaluation, the project being evaluated, and the stakeholders
involved. The evaluation questions (what you are trying to find out) and what
you intend to do with the answers, should inform how the criteria are
specifically interpreted and analysed.
Principle Two
Use of the criteria depends on the purpose of the evaluation. The criteria should
not be applied mechanically. Instead, they should be covered according to the
needs of the relevant stakeholders and the context of the evaluation. More or less
time and resources may be devoted to the evaluative analysis for each criterion
depending on the evaluation purpose. Data availability, resource constraints,
timing, and methodological considerations may also influence how (and
whether) a criterion is covered.
Evaluation Criteria
The consultant will use the DAC evaluation criteria as framework analysis
during data design, analysis and reporting.
◦ Relevance – Is the project doing the right things?
The extent to which the project objectives and design respond to beneficiaries,
global, country, and Oxfam/partner needs, policies, and priorities, and continue
to do so if circumstances change.
◦ Coherence: How well does the project fit?
This is thee compatibility of the project with other projects in a country, sector or
institution. The extent to which other projects (particularly policies) support or
undermine the project, and vice versa. Includes internal coherence and external
coherence.
◦ Impact – What difference does the project make?
The extent to which the project has generated or is expected to generate
significant positive or negative, intended or unintended, higher-level
effects.Impact addresses the ultimate significance and potentially transformative
effects of the project. It seeks to identify social, environmental and economic
effects of the project that are longer term or broader in scope than those already
captured under the effectiveness criterion.
◦ Effectiveness – Is the Project achieving its Objectives?
The extent to which the project achieved, or is expected to achieve, its objectives,
and its results, including any differential results across groups.
◦ Efficiency – How well are resources being used?
The extent to which the project delivers or is likely to deliver results in an
economic and timely way.Economic is the conversion of inputs (funds, expertise,
natural resources, time, etc.) into outputs, outcomes and impacts, in the most
cost-effective way possible, as compared to feasible alternatives in the context.
“Timely” delivery is within the intended timeframe, or a timeframe reasonably
adjusted to the demands of the evolving context. This may include assessing
operational efficiency (how well the intervention was managed).
◦ Sustainability – How well are resources being used?
The extent to which the net benefits of the intervention continue or are likely to
continue. It includes an examination of the financial, economic, social,
environmental, and institutional capacities of the systems needed to sustain net
benefit over time.
1. Methodology
Oxfam welcomes consultants to submit expressions of interest that are in line
with end-line evaluation overall and specific objectives. The Study should utilize
participatory methods to collect both qualitative and quantitative data. For the
qualitative, it would be mainly focus group discussions and key informative
interview while for the quantitative survey will be conducted. It is expected that
evaluation will use a mixed methods approach, combining qualitative and
quantitative data and all data collected through the assessment must be
disaggregated by sex and age
Considerations/Recommendations Due to Covid-19
However, as Covid-19 spreads globally and is affecting the communities and
stakeholders we work with, we are anticipating that methodological changes
compared as per the plan during design of the project. with this new reality,
Oxfam is putting the safety and wellbeing of staff, beneficiaries, consultants and
other stakeholders at the center. As result consultant need to re-think their
evaluation plans, methodology and users. Evaluators will mainly use digital
platform to collect data from different stakeholders through virtual means as
follow:
◦ Household pereception Survey: there is public survey that would be
conducted in the two targeted region – Sool and Sanaag. We will use survey
calling to collect the data and the numbers of targeted audience will be
shared with the consultant. As Oxfam is very strict in confidentially and
data protection, the details of targeted respondents will be removed and
only numbers will be shared.
◦ Key informative Interviews: the consultant will use online virtual
platforms to have one to one meeting specially target respondents from
Oxfam, partners, government and stakeholders with enough digital literacy.
Other respondents who are un-able the consultant would use phone call to
have one to one discussion.
◦ Focus Group Discussions:the consultant can limit the number of people
who are attending focus group discussions reducing from 10 to 5
participants with use of social distancing. Participants need also to have
sanitizer, masks and gloves to avoid any possible spread of the virus.
◦ Mainstreaming Covid-19 Awareness raising: in all the different activities
of the evaluation, the consultant need to give space for awareness raising
which people are sanitized with means and protection approaches of the
virus.
Sample Size:
Depending on the project beneficiary, the consultant has use scientific formula to
calculate the representative sample of total respondents.
S/N Data Collection Instrument Total Number of
Sample
1 Public Survey 100-150 (person)
2 Key Informative Interview 25-30
3 Focus Group Discussions 8
The end-line evaluation exercise will be carried out in the geographical areas of
Sanaag region (El-Afweyn, Erigavo, Gar-Adag, and Badhan districts), Sool region
(Ainabo, Oog, Huddun and Las-Anod districts), and Hargeisa. The evaluation
consultancy should be carried out based on a desk study (project documents,
progress reports, and project monitoring and evaluation documents) and a field
visit. For initial desk review, the consultant will be provided with relevant
project documents and information about the project implementation and project
areas.
Indicator Table
OCS Outcome/Results Indicator Baseline Mid-term Final
term
Target
Expected Results
R 1.1: Increased
capacity and
leadership skills of
women and youth to
take part in
formal/institutional
and traditional
decision-making
chains, particularly
when deciding over
conflicts (related to
OC1 and OC3).
# women and
youth successfully
completed
leadership and
political
campaigning
skills training
# women and
youth that express
increased
confidence to
participate in
political decision
making
0 0
750
280
600
200
R1.2: Increased
perception that women
and youth can
effectively take part in
formal/institutional
and
traditional/community
decision making
chains, particularly
when deciding over
conflicts (related to
OC1 and OC3).
50% of people in 3
districts
(HargeisaSanaag
and Sool) believe
that women and
youth can play a
positive role in
decision making
chains
N/A N/A 50%
R1.3: More women and
youth are participating
as candidates in
parliamentarian and
local council elections
(related to OC1 and
OC3).
% of local
government
candidates are
women.
% of local
government
candidates under
35yrs of age.
TBC
5%
TBC
TBC
50%
25%
R 1.4: More women
and youth can
influence and have
been consulted by
elders and religious
leaders when they
make their decisions
(related to OC1 and
OC3).
# Women and
youth leaders
express increased
capacities to
participate in
decision making
0 320 400
R 1.5: Women and
youth associations
have been
strengthened to
increase their voice
towards decision
making chains. (related
to OC1 and OC3)
# of female
business
associations
express increased
capacities in the
field of
leadership,
resource
mobilization and
rights and conflict
resolution.
0 75 75
R 2.1: Strengthened
women and youth
business owner
associations to increase
their voice in decision
making chains,
particularly towards
conflicts (related to
OC2 and OC3).
# people reached
with messages on
the importance of
youth and women
in the labour
market.
0 61 500,000
R 2.2: Increased public
understanding on
importance of women
and youth in the
labour market (related
to OC2 and OC3)
% increase in
female businesses
registered in COC
in districts where
project operates
N/A Will
get from
the endline
evaluation
50%
Expected Result R 2.3:
More female business
enrolled in Somaliland
chamber of commerce
and more women part
of the leadership of the
chamber of commerce
and more women are
part of the leadership
of the chamber of
commerce.
To increase the
inclusion of youth and
women taking part in
conflict resolution and
peace transformation
processes.
# of conflict cases
that have been
resolved with
active
consultation of
women/youth
0% 10% 50%
Selection process and consultant profile
The Company or consultant engaged to undertake the assignment must fulfil the
following requirements:
◦ Minimum of a degree in Research of Social Science, or any related field
◦ Minimum of 7 years of professional experience in conducting research
and/or baseline/end-line assessments in women and youth participation in
decision-making, human rights programming and development.
◦ Proven experience in research methodologies, and other approaches
(including quantitative, qualitative and participatory)
◦ Good writing skills, including coherent and consistent documentation
◦ Capacity to work with a multi-disciplinary team, including coordinating
technical input into research work
◦ Ability to work rapidly, both in person and remotely, with team members
in various locations.
◦ Schedule
The consultancy exercise is subject to completion within six weeks (45 days)
starting from May to June 2020
The tentative schedule is as follows:
◦ Week 1 and 2: Desk review of core documents, initial meetings with various relevant Oxfam development teams, drafting and conduction of validation for the inception report;
◦ Week 3 and 4: Field visits to project sites; interviews with partners, beneficiaries and relevant stakeholders.
◦ Week 5: Drafting of final report (to be submitted no later than15 June 2020)
◦ Week6: Validation workshop, finalization of comments feedback on the report, and submission of the final report.
1. Evaluation deliverables
◦ An inception report outlining the methodology and work plan for the evaluation to be submitted at first part of the second week, preferably
8 day of commencing the consultancy.
◦ The final evaluation report addressing all the criteria and inputs from
Oxfam, partners and donor with corresponding finalized annexes should be
submitted. The final evaluation report will be structured as follows:
1. Cover page clearly describing (evaluation and project title, date, country,
appropriate Oxfam and institutional donor logo)
2. Table of contents
3. Glossary
th
th
4. List of abbreviations
5. Executive summary that can be used as a stand-alone document
6. Introduction, stating objective of the evaluation
7. The intervention and context
8. Methodology, including an indication of any perceived limitations of the evaluation
9. Presentation of the findings and their analysis
10. Success stories
11. Conclusions
12. Learning and recommendations
13. Appendices
◦ Terms of reference
◦ Evaluation program (main features of the data and activities carried out).
◦ A list of interviewees (name, function and working environment) and
places visited.
◦ List of documents and bibliography used.
◦ Details on composition of evaluation team
◦ Link to Methodological appendices: (the evaluation proposal,
questionnaires and interviews guides).
◦ The length of the final evaluation report should be maximum 40 pages.
Interested candidates are requested to submit their expression of
interest/proposal by 9 May 2020 with the subject Talo Wadaag Project EndLine Evaluationto Email: SOM-Consultancies@oxfam.org (mailto:SOMConsultancies@oxfam.org)
The candidates should forward:
◦ Technical proposal (max. 5-10 pages) with detailed budget plan including
the costs for consultancy allowance.
◦ Professional profile/CV of the consultant/firm
◦ Detailed and clear workplan based on the above-mentioned time frame.
◦ Previous evaluation done by the applicant an