Terms of Reference (ToR) for Capacity Assessment of private TVET Centers in Galkacyo South- Galmudug State, Somalia

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Terms of Reference (ToR) for Capacity Assessment of private TVET Centers in Galkacyo South- Galmudug State

Background

Centre for Peace and Democracy (CPD) is non-profit organization with offices in Mogadishu, Adado, Galkacyo and liaison one in Nairobi. CPD implements various projects in areas it operates including but not limited to; Wash, Food Security, Health, TVET, Nutrition, Governance and Peace building.

In August/September 2020, DKH/CPD carried out a baseline needs assessment on market driven jobs and skills training on TVET in Galkacyo South. The consultations involved various stakeholders including major businesses/companies, private TVET Centers, and community segments including youth, women, IDPs etc. Whereas the job market baseline survey made important findings on the TVET ecosystem in Galkacyo South, a more in-depth capacity assessment of the existing private TVET Centers and other training enterprises within Galkacyo South is required for the purposes of partnering with them in delivering on the actual vocational training courses for both male and female youth (of age 18-24) from IDP households as required under the CPD TVET project.

CPD plans to undertake a TVET project in Galkacyo South with the support of Daikonie Katastrophenhilfe (DKH). The project plans to offer basic technical and vocational education and training for protracted young IDPs, women and men, in 3 to 4 relevant professions that are market-driven. The duration of the planned courses will be 10-months courses and will be certified to better the employment prospects of the trainees. The project plans to partner with multiple local TVET training Centers/enterprises who shall be contracted to provide practical training component of the selected 4 vocational courses. The training institutions shall be competitively selected based on their capacity to offer quality training to the targeted trainees.

2. TVET Capacity Assessment Survey Purpose

The capacity of training institutions and enterprises with the requisite capacity and experience will be assessed. The assessment findings shall be used to identify the most suitable TVET Centers/enterprises in Galkacyo South that partner with the project.

TVET Capacity Assessment Survey Objectives

Identifying of multiple TVET Centers/enterprises in relevant sectors with the requisite capacity to partner with the TVET Project to offer practical training to targeted trainees.

Scope of Work for Consultancy Team

The consultant will be expected to undertake the following-:

1. Develop a capacity assessment tool to assess Private TVET Centers in Galkacyo South
2. Develop a score sheet for analysis of the assessed Centers/enterprises for approval.
3. Undertake a capacity assessment of private TVET Centers/enterprises in Galkacyo South.
4. Provide a capacity assessment report detailing a priority list of the Centers for selection.

3. Methodology

• Survey Design

The consultancy firm/consultant shall be required to develop the necessary capacity assessment tools and a scoresheet to be used in undertaking the analysis of the information obtained from individual private TVET enterprises.

The consultant shall be required to focus on the private TVET Centers’ training capacity as defined and collaborated by evidence such as registration with the Galmudug State’s Ministry of Education, past training experience on the selected courses, adequate training space capable of holding a minimum of 30 trainees, ability to provide qualified trainers with experience on delivering competence based curriculum, modern equipment and tools for use by trainees, ability to sourcing of materials required for practical trainings, gender-friendliness of the training centre, testing and certification and capacity to ensure security and protection of the trainees (especially the female trainees).

The consultants shall assess any existing capacity gaps and recommend whether a particular private TVET Center is suitable to partner with the project or not. The data and information obtained from the survey will be quantitatively and qualitatively analyzed and scored based on an agreed scoresheet with CPD. The consultant shall be required to indicate means to ensure veracity and validation of the information provided by the TVET centres assessed as part of the overall assessment scoring.

CPD will provide key project documents to support the capacity assessment exercise including among others:

1. Technical and Vocational Education and Training (TVET) needs assessment study in Galkacyo South
2. Gendered Context Analysis Report for Galkacyo South.

• Assignment Location

The assignment location will be Galkacyo South, Galmudug State.

4. Key guiding Questions
   • Institutional Training Capacity 

1. Is the Center licensed as TVET Center by the local authorities or Ministry of Education?
2. Does the TVET Center have any other MOU or training contract, of any nature, with any other entity?
3. What TVET courses does the TVET Center offer to trainees and what is the current number of trainees (both male and female)?
4. Does the Center have a basic minimum entry level qualification for the trainees’ enrolment? (Does the Center have a prescribed minimum entry criteria).
5. Does the Center have set interviews (both oral and written) to determine assessment of the trainees as qualification requirements for the offered courses? This can be in form of written tests and oral questioning).
6. Does the Center recognize informal prior learning (Recognition of Prior Learning) as an avenue for enrolment qualification to the Center?
7. Are there other requirements for a trainee to be admitted in the training Center? (Other non-academic requirement).
8. Has the Center provided training specifically for selected youth trainees from IDP Camps in Galkacyo South in the past?
9. Does the Center have records of past registered trainees in the specific courses offered?
10. What is the completion rate of the trainees for the various courses offered by the Center?
11. What is the reason (s) for observed/cited trainee non-completion of the courses registered for?
12. Are there some courses that have a high non-completion rate than others?
13. Does the Center have the capacity to add to the existing practical courses offered?
14. Does the TVET Center provide attachments/internship opportunities for trainees who have trained from other institutions?
15. Does the Center have experience of working with NGOs on tailor made trainings?
16. If the answer above is yes, did the Center get into formal contract with the students’ sponsor?
17. Is the training space gender friendly?
18. What is the distance of the TVET institution location from the town Center?
19. Are there protection challenges or potential threats to women/girls trainees walking to/from the Center?
20. How does the Center get revenues?
21. What are its average annual sales?

• Curriculum and Testing

1. Does the TVET Center have a curriculum or training manuals for the training courses conducted/provided? (Please provide sample copies of the manuals or curriculum if available).
2. Does the TVET Center undertake continuous trainees’ competence assessments (both formative and summative) for the courses provided?
3. Is there a grading system for the trainee competence assessments undertaken?
4. Does the Center have arrangements for provision of external training assessor as part of trainees’ assessments?

• Trainers’ qualifications

1. Are the trainers in the Center trained in the specialized areas of training with proper certification from accredited training institutions?
2. What are the terms of employment of the trainers with the Center?

• Training charges and payments

1. How much does each trainee pay for the training and for how long?
2. What is the observed default rate of course fees by trainees?
3. Does the training Center have options available for trainees to work or earn to offset the course fee?

• Training Equipment, Tools and materials

1. What equipment does the TVET Center have to support the trainings as indicated?
2. What is the calculated key equipment and to trainees’ ratio (based on the students enrolled for the particular course utilizing the equipment/tools?
3. Is the Center able to procure additional equipment and trainers to meet the demand for training?

• Trainees Discipline, Security and Protection

1. Does the Center have a code of conduct for the trainees enrolled?
2. What disciplinary issues are prevalent among the trainees as observed and dealt with by the Center?
3. Does the Center have a disciplinary committees dedicated to enforcing disciplinary actions?
4. Does the Center have in place security and protection measures to ensure and safeguard the protection of female trainees while within the Center?
5. Capacity Assessment Findings
   • Required Consultancy Team

The capacity assessment survey will require a team of two consultants (a lead consultant and an assistant consultant) to help undertake the assignments within the required period of 15 days.

• Lead Consultant 

The Lead consultant should meet the minimum requirements described. Key qualifications shall include:

1. Have a University degree in education preferably in the TVET Sector.
2. Previous work undertaken on TVET related assignments in Somalia.
3. Knowledge in conflict sensitive approach to programming.
4. Capacity to undertake concise and informative analysis based on data and information collected.
5. Galmudug State working experience and Galkacyo in particular

• Assistant Consultant 

The Assistant Consultant should meet the following qualifications and experience: –

1. A university degree/diploma in Education on related fields
2. Have previous experience in education or basic services provision related assessments in conflict settings.
3. Have knowledge in the use of KoboConnect.
4. Be versed with data collection and analysis.

6. Assignment Deliverables

1. Approved capacity assessment tools including an assessment questionnaire and a scoresheet for use in the core inquiry areas as required.
2. Inception Report: includes initial work plan and proposal for the capacity assessment outlining the proposed methodology, survey tool (s), process of data collection and analysis.
3. Draft report of the capacity assessment for the feedback and comments from CPD Team.

4. The consultancy team shall prepare a capacity assessment report working closely with CPD TVET project team. The report will document findings and provide a prioritized list of institutions capable of providing the required practical training.

1. Presentation on the main findings of the capacity assessment at field level involving project teams
2. Final Report in English which includes:

1. Introduction;
2. Summary of Findings;
3. Methodology;
4. Findings of the capacity assessment on TVET based on the quantified data as analyzed for the various responses including a comprehensive list of TVET/training enterprises to be considered for partnering based on the analyzed scoresheet summary;
5. Conclusions and recommendations on the TVET and additionalities on partnerships for practical training and mentorship as required;
6. Electronic annexes with the site-by-site raw data used for the analysis.
7. Consultancy Duration

The consultancy will be for 15 days including the travel days.

Rate of Payment

The daily rate of payment for consultant shall be a competitive one.

22. How to Apply

Qualified candidates are requested to electronically submit their Expression of Interest (EOI), CVs and Cover letters to the Procurement Manager, Centre for Peace and Democracy (CPD) using the email address:- procurement@cpd-africa.org by 31^st December 2020.