TERMS OF REFERENCE- PRE-QUALIFICATION OF EXTERNAL AUDITING SERVICES FY 22

TERMS OF REFERENCE- PRE-QUALIFICATION OF EXTERNAL AUDITING SERVICES FY 22

Background

World Vision (WV) is relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. WV Somalia has worked with the children of Somalia, their families and communities since 1992 through a variety of emergency and rehabilitative programming to address the emergency needs of the communities while addressing some of the underlying causes of vulnerability in those same communities. Over the last 25 years, the programme has grown to over 20 districts spread over three main operational regions of Puntland, Somaliland and South West State and Jubaland with headquarters in Mogadishu, Somalia.

The strategic aim of WV Somalia is to develop and implement high quality projects that address emergency, rehabilitation and developmental needs in a demand driven and responsive manner. The overall goal of all WV Somalia is enhancing the resilient well-being of two million children and their communities by 2020.

WV Somalia is desirous to pre-qualify eligible and experienced firms/individuals to provide External Auditing services.

SCOPE

· Assessing system of internal controls- the auditor will be required to test key controls of the program (relating to entity, process and transaction levels) for each of the main operational processes and test them for effectiveness (design and operation).

· Confirming that funds were spent in conformity with the approved budget and work plan existing at the time of the expenditure and in line with provisions of the Grant Agreement, confirming that transactions comply in all material respects with all applicable legislation and Review of the costs charged to the grant identifying and quantifying any ineligible costs as well as agreeing expenditure to supporting documents on a sample basis. Compare actual expenditure with the budget, and obtain explanations for variances obtained (unapproved material budget variations should be included in the ineligible expenditure schedule)

  • Verify that the organization has put in place mechanisms for the tracking and safeguarding of assets purchased with donor funds and that they are being used for the intended purposes. Verify that Program’s fixed assets register exists, is maintained in accordance with the Grant Agreement; that property rights or related beneficiaries’ rights are established in accordance with the Grant standard terms and conditions;
  • Review of the procedures used to control the funds, including their channelling to contracted financial institutions and other implementing entities. Review the bank accounts and the controls on those bank accounts. Perform positive confirmation of balances, as necessary.
  • Necessary supporting documents, records, and accounts have been retained in compliance with provisions of the Grant Agreement. Procedures exist for security and management of electronic data (backup systems and procedures, etc.);

· The auditor should follow up on management’s intended actions to address the findings of previous audits, including external audit, relevant internal audits

· Capacity of the auditor to carry out special assignment such as Expenditure verification, System Audits, Compliance audit etc as may be guided by a specific TOR.

Other requirements

  1. Registration with the relevant professional bodies and authorities.
  2. Audit work experience with key Government and Multilateral donors. (e.g EU, SIDA, BMZ, UN bodies etc.)
  3. Audit work experience in Somalia and/or other similar Fragile context environments
  4. Audit work experience on Humanitarian Agencies and NGO’s
  5. Having in-country presence in Somalia will be an added advantage.

Instructions to Bidders

  1. Format of Your Proposal

Your proposal shall be in English set out in Four(4) main parts

  1. Brief Company Profile
  2. Part A –Preliminary requirement
  3. Part B – Executive Summary
  4. Part C – General and Technical

2. Part A Preliminary requirements

Bidders are required to submit certified copies of statutory documents as listed below:

  1. Certificate of Registration/Incorporation (if a registered firm)
  2. Tax Compliance Certificate for Company/Individual consultants
  3. Copy of passport/Identification Card (if individual consultants)
  4. (if a registered firm),details of company directors
  5. Reference letters-at least 3
  6. Part B – Executive Summary

This should be an overview of your proposal based on scope

Engagements of pre-qualified firms

Pre-qualified firms in this category will be kept in WV Somalia database of service providers. The pre-qualified entities will be invited to submit Technical and Financial Proposals for each assignment when an opportunity as arises. The detailed Terms of Reference (ToR) will be provided in the Request for Proposals (RFP).

Interested consulting firms should provide information demonstrating that they have the required qualification and relevant experience to perform the services. We shall only communicate to the shortlisted and pre-qualified firms.

EVALUATION CRITERIA

The evaluation of potential firms will be based on a set of criteria as summarized below:

1. Mandatory requirements

I. Certificate of Registration/Incorporation

II. Tax Compliance Certificate for Company

III. (if a registered firm),details of company directors

IV. Reference letters-at least 3

2. Technical Requirements

I. Registration with the relevant professional bodies and authorities. Attach Certified copies

II. Qualification of consultants- CVs of the CORE Team

III. Audit work experience with key Government and Multilateral donors. (e.g EU, SIDA, BMZ, UN bodies etc.).Attach Evidence

IV. Audit work experience in Somalia and/or other similar Fragile context environments- Indicate country of assignment and attach copies of LPO/Contract

V. Audit work experience on Humanitarian Agencies and NGO’s-Attach Reference Letters or LPOs

VI. Having in-country presence in Somalia will be an added advantage-**Attach Somalia Registration documents if any**

Submission requirements.

Interested consulting firms may submit their proposals to the e-mail: somo_supplychain@wvi.org.**

Email Subject should be: Prequalification of Consultants- Auditing Services

EoI should be submitted to the above e-mail by 14th January 2022. Bids received after deadline will not be considered.

Terms and conditions

This call for proposals does not constitute a solicitation. WV does not require bids or proposals at this stage, we merely seek your expression of interest in participating in a future tender. Invitations to bid or request for proposals and any subsequent purchase order or contract will be issued in accordance with the rules and procedures of WV Somalia.

For any clarifications, write to caroline_njuki@wvi.org

How to apply

Submission requirements.

Interested consulting firms may submit their proposals to the e-mail: somo_supplychain@wvi.org.**

Email Subject should be: Prequalification of Consultants- Auditing Services

EoI should be submitted to the above e-mail by 14th January 2022. Bids received after deadline will not be considered.

Terms and conditions

This call for proposals does not constitute a solicitation. WV does not require bids or proposals at this stage, we merely seek your expression of interest in participating in a future tender. Invitations to bid or request for proposals and any subsequent purchase order or contract will be issued in accordance with the rules and procedures of WV Somalia.

For any clarifications, write to caroline_njuki@wvi.org

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