TECHNICAL EXPERT ROSTER -CONSULTANT

Organization: World Vision Somalia

Project: Somali Response Innovation Lab (SomRIL)

Donor Funded: Various

Position type: Technical Expert Roster (Consultant)

Location: Virtual and/or in-person

Estimated working days: Dependent on specific assignment

Estimated number of staff required to work on the project: Dependent on specific assignment

Reporting to: Somali Response Innovation Lab Manager

Starting date (TBC): Needs based and on demand

1.0 Organizational Context

The Response Innovation Lab’s role is innovation on the ground in humanitarian contexts – real-time solving of problems in large-scale humanitarian emergencies and protracted crises such as earthquakes, typhoons, civil war, and unrest. Similar to business, there are problems, both simple and complex, that are often only visible on the ground.

Our aim is to complement the traditional humanitarian system by adapting interventions and methods of humanitarian operations to more effectively meet the needs of populations affected by the crisis. The RIL develops, tests and rolls out proven concepts that overcome context-specific problems or barriers to aid delivery and community recovery. On the ground amongst humanitarian agencies, innovations will work toward reducing the suffering of those affected by crisis and help communities to recover faster and build back better.

The Response Innovation Lab (RIL) is an interagency global partnership, whose original founding members include World Vision, Oxfam, Save the Children, Civic George Washington University that operates in Iraq, Jordan, Uganda, Puerto Rico, Somalia, South Sudan and Yemen. The RIL is hosted under the SomReP consortium (lead by World Vision) in Somalia.

2.0 Initiative Overview

We are seeking to support innovation for greater humanitarian impact. Our aim is to complement traditional humanitarian response by bringing non-traditional actors together, undertaking deep problem analysis for humanitarian challenges and identifying and promoting innovations that are already working in country to more effectively meet the needs of affected populations.

Demand-led change drives the way we work: developing a culture that supports innovation when and where it’s needed while being open to change, embracing experimentation and learning from failure. We intend to mitigate risk by being grounded in evidence, informed by operational excellence, and led by humanitarian principles.

We believe that by collaborating, together we can meet humanitarian needs and aspirations more efficiently and effectively. The Response Innovation Lab expects to speed up the innovation cycle in emergency settings, empower users to solve their own problems, support humanitarian operations and generate context-appropriate solutions, helping innovations achieve appropriate widespread use, sustainability and increase impact for affected populations.

The MatchMaker (https://www.responseinnovationlab.com/matchmaker) is a service being piloted. Its intention is to provide impartial and independent advice on solutions for challenges being pioneered in the humanitarian sector. It is available to any organization open to solving challenges in a new and innovative way. Users of the service can be agencies, government ministries, corporates, CBOs or social enterprises. The MatchMaker has been piloted in the five RIL country labs since the beginning of 2018 and the organisation now needs to undertake an iteration of this service and its products

As part of this iteration of the Humanitarian MatchMaker platform, the RIL seeks to develop its database of Technical Experts who will be called on for their insight and advice when challenges within their field of expertise are submitted.

3.0 Scope of Work

3.1 Objective

To develop the global data base of technical experts available to review Humanitarian Match Maker applications that are submitted in the five RIL country Labs to ensure high quality technical oversight of solutions being provided in response to challenges.

3.2 Expected Outcomes (Key Results Expected / Key Deliverables)

Dependent on specific assignment.

3.3 Key Activities (but may not be limited to this)

1. Review MatchMaker Challenges within your specific technical field

As applications are received through the online Humanitarian MatchMaker portal, the RIL team will undertake research using the RIL and other humanitarian innovation databases to try to find a solution that fits the challenge. Simultaneously, the challenge will be reviewed by the relevant experts within the Technical Expert Roster (Consultant) database.

Currently the country RIL labs predominantly receive challenge applications in the following sectors (however the RIL is also interested to solicit EOIs from technical sectors not listed below):

  • Food Security and Livelihood
  • WASH
  • Education
  • Health
  • Humanitarian Accountability and Safeguarding
  • ICT (Information and Communication Technology)

2. Provide suggested solutions

Together with the RIL team, the technical expert will provide suggested solutions/innovations that match the criteria of the submitted challenge.

The solutions/innovations could be ideas/products/processes that the technical expert has used in the past or has knowledge of as part of their practice.

3. Support analysis, research, write-up and review of the solution package

After undertaking a review of available innovation databases and the solutions provided by the technical expert, the RIL team (together with in-country stakeholders) will decide which solution best fits the submitted challenge.

The technical expert will support the country lab manager to analyze, research, write-up and provide technical insights into the final selected solutions/innovations to ensure that the solution package returned to the challenge holder adequately considers context, technical needs, budget, implementation difficulty etc.

Output:

· RIL Technical Expert Roster (Consultant) database to support the humanitarian MatchMaker is developed and contains sufficient experts in a range of sectors.

· The MatchMaker platform can quickly access a range of technical experts to provide advice on humanitarian challenges in the field.

· Challenge Holders (people who have submitted applications into the MatchMaker) are provided a high quality, technically robust solution package containing a range of solutions to their challenge.

· Humanitarian actors have access to vetted solutions that enable them to test new ideas to old challenges within the humanitarian context.

Please note that assignments may not be limited to the MatchMaker, and can include other areas like i.e. assessments, facilitation of workshops, training, research, strategy…

4.0 Project Timeline

Dependent on specific assignment.

5.0 Ethical Requirements **

When applicable, World Vision will provide guidance on how the video depicts people to ensure child-safeguarding principles that the consultants will have to abide by.

All successful applicants will need to sign off on the World Vision Child and Adult Safeguarding policy/Supplier Code of Conduct.

6.0 Branding (when applicable)

· Copyright solely belongs to RIL (and World Vision); therefore, all productions and written content will be purely RIL property. This can be open to negotiation on a case-by-case basis.

· RIL and donor logo and any other logo allowed the coordination team can appear on productions.

· Any of the content produced during this project cannot be re-used for another purpose without RIL’s permission.

· All outputs will be provided and should have logos as agreed with coordination team.

7.0 Evaluation Criteria

7.1 Mandatory Requirements

a. Provide a certified copy of a certificate of business registration (Companies/Organizations).

b. Provide a certified copy of tax registration.

c. Provide references from previous clients for similar works.

d. Completed Technical Expert Roster (Consultant) Questionnaire.

e. Completed Technical Expert Roster (Consultant) Sector Checklist.

Please note the Technical Expert Roster (Consultant) Questionnaire and Technical Expert Roster (Consultant) Sector Checklist are attached as separate documents in this advertisement and are available for download either as an attachment or a link.https://wvi.box.com/s/wglhu6ti6jvfv9m9n5ubnvcn73gbvrv7

7.2 Technical Evaluation by a Technical Team

Applicants will need to have the following experiences and qualifications – as detailed in their Technical Proposal (CV and/or Portfolio) that are submitted as part of the application:

· Applicant clearly demonstrates that they are a Subject Matter Expert (SME) in their respective field.

· Technical Proposal details out technical skills, experiences and competencies.

· Examples of past work demonstrates high quality on deliverables.

· Familiarity of working in fragile contexts a strong asset.

· Understanding of cultural conditions in Somalia a strong asset.

· Understanding of working with NGOs and humanitarian actors a strong asset.

· Experience of working on innovative initiatives a strong asset.

· Ability to think and work creatively a strong asset.

· Ability to express clearly and concisely ideas and concepts through written, and where applicable, graphic development and video development.

· Fluency in spoken and written English is essential.

All applicant Technical Proposals (CV and/or Portfolio) will be reviewed by a panel of WV / RIL technical people to determine:

· If the applicant has the necessary skills and experience to deliver on the Expected Outcomes

7.3 Financial Evaluation

All applicants are advised to submit the following Financial Proposal:

· Daily Rate(s) in USD. For a team with various expertise, each member might have a different rate, so this would need to be detailed.

· Payment Terms

· Credit Period.

Please note that all services rendered will be subject to a withholding tax as per government regulations.

8.0 Application Process

All interested applicants / consultants are requested to submit their (7.1) Mandatory Requirements(7.2) Technical Proposals, and (7.3) Financial Proposals in separate documents as attachments (Applicants who will combine both technical and financial proposals shall be disqualified) via email somo_supplychain@wvi.org on or before 27th July 2021*. Bids received after deadline shall not be considered.*

Email title should be: Technical Expert Roster (Consultant) Application – [INSERT COMPANY / CONSULTANT NAME]

Your Financial Proposal should have your professional fee (Daily Rates), Payment Terms and Credit Period. Financial Proposal (Daily Rates, Payment Terms and Credit Period) should not be part of the Technical Proposal (CV and/or Portfolio); it should be a separate document.

All submitted bids will be (1) reviewed by a Technical Team. Once this is completed, shortlisted candidates will be contacted for a (2) short interview.

After (1) and (2) are completed, the Technical Team can make their recommendations to the Procurement Committee that will cross-reference the technical recommendation with the Financial Proposal. Once reviewed and approved by the Procurement Committee, the final selected candidates will be contacted by the Supply Chain team to formalize a Framework Agreement.

9.0 Framework Agreement

Once the Framework Agreement is in place, when a relevant need arises, the Supply Chain team will contact the relevant pre-approved consultants on the Technical Roster and share a TOR. The pre-approved consultant can then quote to Supply Chain on how many days (with the agreed upon daily rates) are needed to complete the task. If accepted, then this can move directly to contracting.

How to apply

Requirements(7.2) Technical Proposals, and (7.3) Financial Proposals in separate documents as attachments (Applicants who will combine both technical and financial proposals shall be disqualified) via email somo_supplychain@wvi.org on or before 28th July 2021*. Bids received after deadline shall not be considered.*

Email title should be: Technical Expert Roster (Consultant) Application – [INSERT COMPANY / CONSULTANT NAME]

https://wvi.box.com/s/wglhu6ti6jvfv9m9n5ubnvcn73gbvrv7- Please note the Technical Expert Roster (Consultant) Questionnaire and Technical Expert Roster (Consultant) Sector Checklist are attached as separate documents in this advertisement and are available for download either as an attachment or a link

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