Request for Professional Auditing Service for MFA Finland funded project for the period of 1 August, 2019 – 31 October, 2020 – Somalia

Request for Proposal for Auditing Services

Date: 12/11/2020

To: Qualified Firms of Certified Accountants

From: FCA Somalia Office

Subject: Professional Auditing Service for MFA Finland funded project for the period of 1 August, 2019 – 31 October, 2020.

Project code: 12035 Support to the implementation of key provisions of the National Reconciliation Framework, NRF 2 PROJECT

FCA is soliciting proposals from qualified firms of certified public accountants to conduct an audit for NRF-2 Project for the period of 1 August 2019 – 31 October 2020.

Note: audit conditions are listed below on this ToR.

PROJECT BACKGROUND

The Network for Religious and Traditional Peacemakers (Network), legally represented and hosted by Finn Church Aid Head Office (FCA HO), together with Finn Church Aid Somalia (FCA Somalia) have been supporting the Ministry of Interior, Federal Affairs and Reconciliation (MoIFAR) of Somalia in development of National Reconciliation Framework (NRF) since 2017. The project phase I Supporting National and Local Level Reconciliation in Somalia started in April 2018 with support from the Ministry for Foreign Affairs of Finland’s mediation fund. As a result of the project the draft of the NRF was successfully developed through extensive consultations with both state and non-state actors in all federal member states (FMS) and Benadir Regional Administration and submitted to MoIFAR in December 2018. The NRF was validated in a national conference in Mogadishu between February 19-21, 2019, with participation of around 300 actors from Federal Government of Somalia (FGS), FMS’s governments and civil society across the country and approved by the Cabinet ministers in March 2019.

The NRF proposes several interventions, activities and policy recommendations under its five-pillar structure, which are in line with the Network and FCA Somalia’s mission and programme and form the basis for this proposal. The second phase of the process will strive to build capacity and provide pilot-testing for effective operationalization of the NRF at national and Federal Member State (FMS) levels as well as at selected local level contexts in Hirshabelle and/or Galmudug states. Specifically, the proposed initiative will emphasize the continuous capacity development of MoIFAR to effectively coordinate and monitor the implementation of NRF in collaboration with FMSs and other facilitating partners and the project will support empowering local peacemakers, and especially women peacemakers, in mediating local conflicts and promoting peace and reconciliation at community level through media campaigns in major cities. Additionally, the project will contribute to the launching event of the NRF which will require all reconciliations actors to contribute for the launching event and publication of the framework document for the wider public dissemination.

SCOPE AND LOCATION OF AUDITING

The auditing shall be conducted at the location of the projects, in particular at the place where the projects’ bookkeeping are done, to be selected by the Auditors. However, FCA Somali Country office locates in Mogadishu with the mail address FCA, c/o Palm Business Park, Medina Gate. The audit to be conducted is the project audit for the period of 1 August 2019 – 31 October 2020 Total approximate expense for the project period in Somalia is 541,659 EUR

PROPOSAL CONTENT

In order to simplify the audit evaluation process and obtain maximum comparability, FCA requires that all responses to the RFP be organized in the manner and format described below:

Minimum Requirements

  • Evidence showing Min 5 years’ experience of INGO audit.
  • Certificate of incorporation as Certified Public accountant (CPA)
  • Evidence showing minimum one audit experience with International Standard on Related Services (ISRS) 4400 standard on related services – provide service completion report for the Agreed Upon Procedures (AUP) done in accordance with standard ISRS 4400
  • Evidence showing minimum one audit experience in auditing project funded by International Institutional donors (such as but not limited to Finland MFA, ECHO, EU and UN Agencies).
  • Evidence showing one or two audit experience on peacebuilding projects or developmental projects.
  1. Executive Summary

Describe your understanding of the work to be performed and your firm’s ability to perform the work within the time fame provided.

  1. Professional Experience

Describe how and why your firm is different from other firms being considered. This should include an explanation of the firm’s philosophy, size, structure, and qualifications with serving not for profit organizations with a similar size and operations. Describe your firm’s resources devoted to not for profit organizations and provide copies of newsletters or other resource materials addressing issues relevant to not for profit organizations. Discuss the firm’s independence with respect to FCA.

  1. Team Qualifications

Identify the specific partners, managers, and in-charge staff who will be assigned to this engagement if you are successful in your bid. Provide their bios specifying relevant experience to the type of services requested. Also discuss commitments you make to staff continuity, including your staff turnover experience in the last three years.

  1. Audit Approach

Describe how your firm will approach the proposed services, including the use of affiliates or staff from other locations, areas that will receive primary emphasis, and the type of assistance that will be required from FCA’s staff. Also discuss the firm’s use of technology. Finally, discuss the communication process used by the firm to discuss issues with management.

  1. Fees

Please provide a firm estimate of fees for the services to be provided

Any cost incurred for traveling to provinces must be bearded by audit firm. Additionally, transportation for auditors to FCA office must be provided by audit firm.

  1. Client References

Include a list of the relevant non for profit clients the firm has served within the past three years and furnish the names and telephone numbers of any references whom we may contact.

# Description Percentage Scoring
1 Number of years of, exceeding 3 years, Experience in INGO’s Audit. 10% Compared with the other offers. Longest experience receives highest score.Other candidates’ scores are calculated proportionally based on the longest years of experience.
2 Experience in auditing project funded by International institutional donors. 30% Full score for 5 or more previous assignments with evidence of service completion reports. Certificate of successful completion. And the below calculation for the less number of the reports

4 reports Score 24
3 reports Score 18
2 reports Score 12
1 report Score 0
3 Financial score. 50% Lowest bid receives highest score. Other candidates’ scores are calculated proportionally based on the lowest bid.
4 Experience with standard on related services 4400 (10%). 10% Full score for five or more previous assignments conducted under ISRS 4400 with evidence of service completion reports.And the below calculation for the less number of the reports

4 reports Score 24
3 reports Score 18
2 reports Score 12
1 report Score 0

AUDIT PROPOSAL INFORMATION                                             

The proposal must be valid for at least 60 Days. Audit period will be tentatively 01/12/2020 through 20/12/2020. The final report should be ready latest by January 7th, 2021. The final decision of the selection of the firm to conduct the audit will be made by the FCA procurement committee in coordination with FCA HO. All questions and correspondence regarding this RFP should be directed to procurement committee through email procurement.soco@kua.fi.The audit instructions for this specific project is at the bottom of this RFP. DELIVERABLES Prior to the submission of the completed audit report the audit firm will be required to deliver and review the draft and the proposed management letter with the FCA Somalia. Copies required A) Audited Financial Statements, 3 copies. B) Management letter, 3 copies. SUBMISSION GUIDELINE: The proposals must be submitted electronically at email: procurement.soco@kua.fiThe subject line must be: FCA/SOCO, Auditing Service for MFA Finland funded project 12035, ­­­ Support to the implementation of key provisions of the National Reconciliation Framework, NRF 2.

Deadline of submission: 19.11, 2020 before 2:00 PM.

FCA practices zero tolerance against concerning aid diversion and illegal actions and may screen [contractor/external party name] (í.e. applicants, contracts, suppliers, consultants, etc.) against international lists to ensure due diligence and compliance with Anti-money laundering and Combating the Financing of terrorism requirements). FCA’s Child Safeguarding Policy applies to all FCA staff.

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