Offered Salary 1000
Career Level Program/Project Management
Experience 5 Years
Gender Male / Female
Qualifications Degree Bachelor
The DRC/DDG Somalia Programme is the largest programmes in East Africa region and has been providing relief and development services since 1997. DRC/DDG is among the INGOs with the largest presence in Somalia, with country-wide programmes implemented through six main sub offices in Somaliland, Puntland, Hiran Region, Gedo Region, Bay Region and Banadir Region. Using a human rights framework, the DRC Somalia operations focuses mainly on people who are affected by displacement, including refugees, internally displaced, and migrant.
Danish Demining Group (DDG) is a specialized unit within DRC which implements mine action and armed violence reduction (AVR) programmes. DDG’s mandate is ‘to create a safe environment free from armed violence and the remnants of conflict’, and DDG does this via a programmatic focus on four key sectors: Security Systems Reform, Small Arms and Light Weapons (SALW) management, Mine Action and Conflict Management.
Overall Purpose of the role
The Area Manager will provide leadership in the design, delivery and quality of DRC programs/projects in the area and would be responsible for compliance to DRC policies and procedures. S/he shall be responsible for the planning and implementation of safety procedures/protocols within the area & ensure the safety of all staff and assets. The Post holder will also be responsible to build and lead a high performing team. He/she will be responsible will be responsible to lead on developing effective partnerships with Line Ministries and different donors
• In consultation with the SMT, Lead the strategic development of the Area/field offices and ensure that DRC/DDG remains relevant to the needs of the beneficiaries in the region.
• Ensure DRC/DDG projects in the area remain aligned to DRC/DDG global strategy and Regional/Country SPD.
• Represent DRC/DDG at all relevant forums in the area & liaise with local authorities & different stakeholders.
• Ensure that the reputation of DRC/DDG in the area remains high and issues of concern are raised with Country Director in time.
• Positively contribute to the teambuilding efforts and ensure that effective coordination exists between program and support teams at area & country level.
• In close collaboration and consultations with the Deputy Country Director/Heads of Programs/DDG Program Manager/Head of Support Services, ensure program strategy and delivery is up to date and well resource in the Area office.
Program & project Management
• Supervise effective, efficient and timely implementation of all projects according to agreed contracts, budgets and donor requirements.
• Provide clear and coherent guidance to DRC’s multi-sectoral emergency and longer-term projects in the area.
• In consultation with DCD/HoPs/DDG PM/Hoss, prepare project work plans in accordance with annual planning and funding cycles with support from the technical managers and the Heads of Programs;
• In close consultation with the MEL Manager, ensure that relevant beneficiary data is collected, compiled, analysed and distributed and that relevant assessments are conducted in the project area.
• Monitor budgets in coordination with area program leads to ensure there is no overspending or underspending and flag any issues with SMT in a timely manner.
• Provide regular area information on programme activities, policy matters and external relations, based on agreed formats and schedules;
• Assist in implementation of DRC’s M&E plans for the projects and ensure complaint handling mechanisms are in place in all projects and promote accountability concepts.
• Oversee preparation of program portfolios by area teams for presentation at Area quarterly meetings and identify opportunities for new projects in coordination with Country program teams (DRC/DDG).
• Ensure that DRC’s program policies as enshrined in the program Hand book and other program manuals are followed.
• Manage all area program managers and coordinators and ensure all program leads have clear work plans in place and are following them.
• Quality control and monitoring of key result contract performance indicators in their areas.
• Coordinate with DRC DCD/HoP and DDG PM/HoP on technical gaps and support from technical Sector managers/coordinators/specialists’ staff.
• Manage DRC/DDG staff and resources in the area and coordinate with Technical sector managers/coordinators/specialists as it may be required.
• Ensure that the activities of support teams are carried out in compliance to DRC policies, procedures and operations handbook.
• Ensure all key staff functions (program and Support) are adequately staffed, including minimum yearly requirements for both program and support staff and budgets are available for effective management of area/field offices.
• Ensure that monthly technical and support function reports are sent timely to the CO senior management team/RO.
• Lead on all financial management, Area master budget management and maintain efficient financial control, and tracking, including donor reporting. Monitor and analyze financial risks in line with the financial procedures’ handbook.
• Oversight and management of the Bank Accounts including deposits, withdrawals, preparation of bank reconciliations and revision/negotiation in regards to bank charges on a yearly basis.
• Proactively engage in proposal budget development, implementation and revision as may be required and requested from the program team and CO finance.
• Directly responsible for control on procurement and management of supplies, vehicles, assets & stock and ensure necessary systems in procurement and logistics are in place and continuously followed.
• Manage IT and communications systems in the area (laptops, printers, telephone and other means related to information and communication technology), with support of IT officer & coordinate with CO IT department.
• Ensure that the national staff policies – instruments and systems – are in place and adhered to.
• Ensure that HR activities (recruitments, on boarding, performance) are effectively managed. Coordinate with CO HR team on technical matters or for support.
• Ensure that national staff are continuously developing their ability to fulfil job descriptions and acquiring new skills as much as possible through internal and external trainings.
• DRC Safety protocols are implemented in carrying out all activities in the area and adequate measures are in place to mitigate any potential risk to office, staff & assets.
• Continuously review security situation in the area and coordinate with country safety team on all matters related to safety & security.
• Ensure standard procedures and legal formalities are complied with when using services of third-party agencies or contractors.
• Ensure DRC/DDG Area operations comply with all local labour laws and legislations
Experience, Education and technical competencies: (include years of experience)
• Minimum 5 years of work experience in a similar or equivalent role in an INGO/UN agency in areas of humanitarian/development sector, in a conflict & post conflict environment.
• At least 5 years of experience in managing large and diversified teams consisting national & international staff.
• Advanced University degree.
• Strong hands-on experience of managing safety & security in a high intensity conflict zone.
• Experience of proposal development for multiple donors and in-depth knowledge of project management and all aspects of project cycle.
• Demonstrated experience in representation with donors & external actors and managing emergency response.
• Experience with strategy development and understanding of linkage between strategy and programming. Experience of advocacy and communications.
• Basic understanding of conflict resolution and peace building programming.
• Excellent writing and reporting skills.
• Interpersonal Skill: Ability to work with departmental heads & technical manager to ensure smooth work operations
• Time management Skill: being able to achieve operational objectives within set deadline.
• Fluency in written and spoken English.
• Knowledge of Somali would be an added advantage
• Fluency in written and spoken Somali & English
In this position, you are expected to demonstrate DRC’ five core competencies:
• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
Availability: February 2021
Duty station: Dolow
Reporting to: Country Director
Duration: 1 year with possibility of extension based on performance and funding
Contract: This position is graded as Band E-Management for qualified national staff and the terms of employment will be in accordance with DRC terms for national staff.
The position is open to Nationals ONLY
Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.
Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics.
DRC adheres to the Core Humanitarian Standards. All staff are required to contribute to the achievement of these standards.
DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework.
For general information about Danish Refugee Council, please visit www.drc.ngo
How to apply
Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post. We only accept applications sent via our online-application form on www.drc.ngo under Vacancies.
Please forward the application and CV, in English through the online application on www.drc.ngo under Vacancies no later than 20 January 2021
If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport