DOCUMENTATION OF WASH INNOVATION PILOT

Terms of Reference for documentation of WASH Innovation pilot

Organization:

World Vision Somalia and SomRIL

Project:

WASH Innovation Pilot

Donor Funded:

SIDA (for the video)

Position type:

Consultancy/Freelance Video/photography services

Location:

Puntland

Estimated working days:

5 days for shooting

10-25 days for script preparation prior to shooting (pre-production) and editing/post-production

Estimated number of staff required to work on the project

2-3

Reporting to:

Response Innovation Lab Manager and Senior Communications Manager at World Vision

Starting date (tbc):

November 2021

1. CONTEXT

Background

Somalia is a fragile state enduring intercommunal conflict, terrorism, drought and food insecurity. Conflict and poor road access limit humanitarian access. In the first half of 2019, 51 humanitarian personnel were directly affected by violent incidents. Only 38% of people in Somalia have access to an improved water source and drought and pollution of groundwater are key challenges. Lack of safe water and sanitation also contributes to high rates of malnutrition, diarrheal diseases, such as cholera. Families migrate in search of water, and while the government hosts a database of water points, it is difficult to maintain the data and monitor water availability and quality remotely.

Pilot project in partnership with the Response Innovation Lab

The Response Innovation Lab (RIL) is a global collaboration which supports organisations working on innovation in a humanitarian context. RIL partners with NGOs, academic institutions, governments, private sector, local and international innovators, and affected populations. Based on the identification of field-level challenges, it connects challenge-holders with solution-providers and supports testing of innovation.

In 2018, the RIL co-convened a design thinking workshop with the WASH cluster to understand and prioritize the challenges in the WASH space. Once of the challenges identified was around the monitoring of waterpoints. This challenges was submitted to the RIL’s MatchMaker service. Through this process the RIL worked to identify innovative solutions, and to look for an implementing partner to trial it out. WV Somalia agreed to pilot the innovation, and together the RIL and WV Somalia looked for funding, and was ultimately successful at winning a grant from Grand Challenges Canada to pilot the WASH monitoring system at some communities in Puntland.

This Terms of Reference (ToR) has been prepared to commission the services of a highly competent external Videography/Photography consultancy service to prepare video footage and high-resolution photos of the pilot project. The outputs will help to document and share with stakeholders specific information about this pilot and showcase how World Vision has received support from the RIL for this humanitarian innovation project.

The produced content is aimed at informing World Vision and RIL donors, government partners, staff and other stakeholders including the target community – hence the production should be appropriate to this audience. In addition, the content will also be used with a global audience to showcase the work of the RIL with various stakeholders to familiarize them with the RIL services and the content thus needs to be also understandable by stakeholders who are not particularly familiar with the Somali operating context.

2. TASK OBJECTIVES: Documenting attendance tracking pilot in schools in Puntland

To highlight how World Vision and RIL have collaboratively identified an innovative solution to a concrete operational challenge in the humanitarian response in Puntland and to present how it is being implemented.

3. SCOPE OF WORK:

· One field visits and shooting the videos, photos, capture key voices and messages in consultation with the Senior Communications Manager, the Technical Specialist on WASH and the RIL Manager.

· Information and material will be collected in several stages and processed once all content has been captured.

· Target audience include Donors, Government and General public therefore each type of content produced should be relevant for all and observe sensitivities.

· Preparation of a script in partnership with above-mentioned stakeholders and receive approval before shooting begins

· Selection of a range of high-resolution photographs (around 30) and provision of detailed captions

· Editing video content in English and Somali language with subtitles as required and soundtrack or voice-over option.

· Presenting the rough cut of the video to the Communication department and project Coordination team for review, inputs and feedback.

· Revising the video based on inputs

· Submission of revised and finalised video and photographs. **

· Submission of all the raw footage

4. METHODOLOGY

· The field visit will take place (tentatively) in November and will last 5 days. **

· An alternative approach could be used of capturing all footage during a single visit once the pilot is already underway.**

· A comparison of the attendance tracking system in a school that is not part of the pilot and uses the paper-based registry may be included. **

· It should be noted that World Vision will organize and cover the costs for the travel to Puntland and those need not be included in the quotation. **

· The videographers/photographers will work with their own equipment.

· Some interviews may be conducted in Nairobi.

· The tone of voice in videos should be positive, and constructive. Technical information should be shared but understandable by a lay person.

· Messages should be tied to the importance of supporting thinking outside the box and not reinventing the wheel with the objective of delivering the best possible results for children’s education.

· Video footage will show: interviews, footage of pilot communities including community members using the WASH monitoring platform, footage of World Vision, local government, and RIL staff following up on the pilot implementation.

· The scenes to be captured and the interviews to be conducted will be pre-agreed with the coordination team during the preparation of the script.

· Diversity, representativity and gender balance should be considered in selecting interviewees and overall capture of footage.

· Pre-identified potential interviewees include:

1- Technical Specialist on WASH from World Vision, and WV field staff

2- RIL team

3- Interview of community members

4- Government staff from the Ministry at the local level in Puntland

DELIVERABLES/OUTPUTS:

· A series of videos (both in English and Somali language) as follows:

1- One short clip (2 to 2:30 min) providing a general overview of the project – this will be shared on RIL and World Vision social media channels

2- One longer video documentary of not more than 5-7 minutes that will be used in particular with stakeholders in Somalia

3- A set of video clips of the different stakeholder interviews used in the other videos (edited as appropriate for flow, captioned, and with English subtitles as required)

· High resolution photos with clear captions (who, where, what, when) for use in various communications and marketing purposes.

· The first version of the deliverables is expected to be received within 2 weeks of the last day of shooting

· All videos should be high-definition and formats Mp2 & Mp4 only.

· The videos and photos should be edited and refined before final submission.

· All the raw footage will be submitted to World Vision Somalia and RIL.

5. ETHICAL REQUIRMENTS:

· Video, interviews for the videos and photo taking is not usually an issue in Puntland but as a precaution, an informed consent form is to be signed by each person exclusively interviewed or documented.

· World Vision will provide guidance on consent-verification approach to be followed for capturing images of children and on the child-safeguarding principles that the consultants will have to abide by.

· Common events such as focus group discussions, meetings, distributions also need consent forms if we are documenting information that will be used to external audience.

6. BRANDING: **

· Copyright solely belongs to World Vision and RIL; therefore, all productions and written content will be purely World Vision and RIL property.

· World Vision, RIL and donor logo and any other logo allowed the coordination team can appear on productions.

· Any video, stories write-ups or photo taken during this project cannot be re-used for another purpose without World Vision permission.

· All outputs will be provided on disk and should have logos as agreed with coordination team.

7. DESIRED BACKGROUND AND EXPERTISE:

· Well qualified persons in the required field with previous experience with similar jobs with donors’ entities and humanitarian agencies in Somalia

· Ability to travel to Puntland or work with local partners in Puntland.

· Using innovative communication techniques and tools in conducting its work.

· Very good knowledge of current developments and practices in communication including digital media, indigenous media, community organization and participation.

· Knowledge of NGO visibility requirements.

· Understanding of cultural conditions in Puntland.

· Ability to express clearly and concisely ideas and concepts through photo shooting and video development.

8. EVALUATION CRITERIA:

8.1 Mandatory Requirements

· Provide a certified copy of a certificate of business registration (Companies/ Organizations)

· Provide a certified copy of tax registration

· Provide information on ownership structure (Name of directors of the company / Owner) (Companies/Organization)

· Provide references from previous clients for similar works

· Successful bidder will be required to sign World Vision Supplier Code of Conduct form.

8.2 Technical Evaluation Requirements

Applicants will need to have the following experiences and qualifications – as detailed in their Technical Proposal (CV and Portfolio) that are submitted as part of the application:

• 2-3 examples of past video productions they have directly designed and produced.

• Well qualified persons in the required field with previous experience with similar jobs with donors’ entities and humanitarian agencies.

• Using innovative communication techniques and tools in conducting its work.

• Knowledge of NGO visibility requirements.

• Understanding of cultural conditions in Somalia.

• Ability to express clearly and concisely ideas and concepts through graphic development and video development.

• Familiarity with the RIL and / or documenting innovation / pilot projects is a strong asset.

• Fluency in spoken and written English is essential.

All applicant Technical Proposals (CV / Portfolio) will be reviewed by a panel of WV / RIL technical and communication people to determine:

• If the applicant has the necessary skills and experience to deliver on the Expected Outcomes

8.3 Financial Evaluation Requirements

· A financial proposal budget with a detailed breakdown of costs quoted in USD. **

Applicable tax amount must be clearly stipulated and separated from the base costs.**

· Payment Terms

· Credit Period

· Note – the RIL / WV Somalia will cover travel and logistic costs.

9. APPLICATION PROCESS

All interested bidders are requested to submit their proposal in English and by email to somo_supplychain@wvi.org on or before 9^th November 2021.

Proposals should be submitted in three distinct/separate attachments, namely Mandatory Requirements, Technical Proposal and Financial Proposal (Bidders who will combine both technical and financial proposals shall be disqualified)

Bids received after deadline shall not be considered.

Email title should be; – Documentation of WASH Innovation Pilot

Only the final selected candidate will be contacted