Logistics Management Information System (LMIS) Digitalization
Terms Of Reference
Action Against Hunger has responded to humanitarian crisis in Somalia for since 1992, meeting urgent humanitarian and development needs of women, girls, boys, and men across the country. Current humanitarian activities cover gender sensitive Nutrition, WASH, Health, and Food Security and Livelihoods in Banadir, Lower Shabelle, Bakool and Bay regions. ACF has been a successful in the delivery of Health and nutrition services (both treatment and prevention) by combining emergency health service provision and health systems strengthening. Similarly, it is intended to provide transitional support towards achieving longer-term development goals such as preventing malnutrition, strengthening Infant and Young Child Feeding (IYCF) and active case finding at community level through routine screening by CHWs as well as Mother led MUAC initiative.
Action Against Hunger leads Caafimaad Plus consortium in south central Somalia supporting the implementation of quality Nutrition and Health services along with Concern Worldwide, International Medical Corps and SOS Children’s Village. The consortium with funds from ECHO support 5 hospitals, 14 health centres and one mobile team in south central Somalia, providing technical support, finances, resources and supplies. We also manage the nutrition and medical supplies for the BRCiS consortium. It is one of the lead agencies of CMAM in Somalia, implementing CMAM programmes and providing capacity support/advice to other CMAM initiatives. ACF is providing support and advice to the SHAs to strengthen nutrition surveillance through capacity support on routine data collection, surveys and sentinel surveillance. ACF leads the Assessment Information Management Group for nutrition cluster and Bakool region subnational health cluster. Moreover, ACF has been involved in strengthening information management systems through regular district based survey that enriches the IPC analysis in areas where FSNAU has been able to conduct their bi-annual assessment. ACF is also part of the SomRep and BRCiS (2) Consortium for resilience, (Sep 2018–March 2022). The ACF Somalia programme is supported by the Horn and East Africa Regional Office in Nairobi and global technical, programme and management teams in 6 HQs.
Background of The Consultancy:
Action Against Hunger has been using the logistic management information system since 2019 developed by the ministry of health in the excel format to monitor the health facility medical and nutrition commodities consumptions. Hence, the consultancy is expected to digitalize the LMIS systems as well as align it with ACF pharmaceutical standard operating procedure (SOPs). The consultancy is expected to train ACF health and nutrition staff in all operational areas on usage of the system as well as design a friendly digital system using ONA platform. Action Against Hunger will play a coordination role to ensure a conducive environment for successfully delivery of this project; with the consultant reporting to the designated focal at country level.
Purpose And Objectives:
· To digitalize the Logistic Management and Information System (Including alerts on stock outs and re-order levels),
· Alert on expiry of drugs four months prior and to train users on the system
Responsibilities of the Consultancy/Scope of Work
The software company will be expected to deliver the upgrade and enhancement of the system. Key functional components including alerts on stock outs and reorder levels. Train the end users and system administrator.
· Digitalization of the logistics information management system (including alerts on stock outs and re-order levels).
· Implement eLMIS software and hardware solutions from system setup, configuration, testing, phased deployment of eLMIS for the data management of medicines, diagnostics, and other health products information in the supply chain eLMIS which shall be inclusive of:
o Design and implementation of eLMIS pilot projects;
o Support in the design and operationalization of eLMIS activities (pilot project and scaling up).
· The systems must provide expiry alerts of 4 months prior.
· Training Action Against Hunger staff including a dedicated administrator for the system.
· Provide any other reports deemed necessary during the installation period.
· Provide virtual warehouses for demarcation of stocks by Grant, classification and sector for nutrition and health.
Duration of the Contract:
This Agreement is effective for 20 days from date of contracting, during this period the contractor will perform work as specified by Action Against Hunger Somalia and will be supervised periodically by one Action Against Hunger designated Staff for the Caafimaad Plus consortium.
Costs Related to the Contractor and Payment Schedule:
· All about the rights of labour cost will pay by the contractor as by the governing labour laws of the country
· ACF shall not be liable for any action, omission, negligence or misconduct of such Contractor or his staff, nor for any costs, expenses or claims associated with any illness, injury, death or disability of such contractor performing services in connection with this Contract
· ACF shall pay based on the agreed rates of this contract upon certification by ACF designated official (certificate of completion)
· After the ACF has satisfied the work done by the contractor and the certificate of completion received, the contractor will receive full payment agreed amount of money and an official letter of recommendation and appreciation
· The price of this Contract is not subject to any adjustment or revision (increase /decrease) in case of market price or currency fluctuations or the actual costs incurred by the Contractor in the performance of the Contract.
· The contractor will cater for travel and accommodation from Nairobi to Mogadishu and back. Individuals is responsible for his/her own safety during his/her stay in Somalia and is required to adhere to ACF policies.
Qualifications And Experience:
· Master’s degree in supply chain management, computer science, international development or related field with at least 5 years’ experience, or bachelor’s degree with at least seven years’ experience in health products supply chain management in developing countries;
· Specific training, certificate or diploma will be positively assessed.
· Demonstrated experience in health products “digital supply chain” project management at the international level;
· Demonstrated experience in preparing and reviewing funding proposals for digital supply chain, an advantage.
· Three years of supervisory experience or equivalent leadership/management experience;
· Ability to guide strategy development, manage implementation of projects and lead a team;
· Experience in logistics/supply chain management and/or public health commodities, especially, malaria, medicine, immunization, and diagnostic commodities;
· Ability to travel for extended periods of time in-country to support technical activities;
· Knowledge of public health, protection, human rights, international development, or other relevant field is an added advantage**
· Good writing and interpersonal/communication skills;
· Experience in working with Governments.**
Languages: Fluency in Somali Language required. English and Arabic added advantage.
References: Minimum of 3 references from past employers
Remuneration: The consultancy fee will be negotiated before contracting. Each payment will be based on a predefined and formal agreement between Action Against Hunger Somalia country office and the consultant and will be disbursed and payments made based on satisfactory completion of agreed deliverables.
How to apply
Minimum Details In Application
Interested consultant should send a technical and financial proposal detailing his/or her understanding of the TOR and methodology that will be used to undertake the task including proposed training methodology, development of electronic LMIS system, data analysis and final reporting template. Also, include profiles of previous tasks carried out in the last 3 years, team composition and CVs of key personnel, detailed work plan and budget.
Proposals to be received on or before 7th October 2021 5 PM EAT at the following address: email@example.com